Answered By: Cassandra Thompson
Last Updated: May 31, 2016     Views: 15

There are many ways to decline a job offer, but the best option would be to promptly respond in the same format that the employer last contacted you whether it was by e-mail or a voice mail message. However, a more formal way to decline an offer is in writing. Declining an offer is not always easy, but it is important that you display your professionalism throughout all stages of the job search, even if you are not interested on the job. 

  • Paragraph 1 (Opening paragraph) — Greet the employer, and thank him/her for the offer.
  • Paragraph 2 (Your Decline) — Communicate to the employer your decline of the job offer and reasons for declining the job offer. Be tactful and reasonable. Simply stating something like: "it's too far to drive." may sound immature or self-centered.  However, if you explain that the current cost of gas combined with the part time hours offered are just do not make it economically sound for you to accept, the impression you leave will be more positive. And who knows, maybe they will call you back and offer you more hours?! 
  • Paragraph 3 (Closing Paragraph) — Provide a positive closing, wishing the employer luck in his/her search for a candidate. If appropriate, offer to assist the employer with a referral of someone else you know that might be a good fit for the job.


Please refer to samples on page 66 of the Career Center Career Guide, if you do not have one you can pass by the career center and pick up a hard copy or you can also download it from our website.